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Swim Club Registrations & Payments - Complete Guide | Swim Club Connect
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How It Works

For Club Administrators

  • Get Set Up — Registration Dues, Club Store, Manual Registrations (no Stripe needed)
  • Go Live — Setting Up Stripe Connect to accept online payments
  • Manage & Report — Controlling Meet Nominations, Monitoring Payments & Stats

For Parents & Members

  • Registering for Club Membership
  • Shopping in the Club Store
  • Viewing Registration & Payment History

For Club Administrators

Start setting up your club straight away — no Stripe account required. Connect Stripe when you're ready to accept online payments.

Get Set Up — no Stripe required

✅ No Stripe needed

Creating & Managing Registration Dues

Set up and preview your membership pricing before you're ready to accept payments. Create flexible pricing structures, experiment with tiers, and have everything ready to go live the moment Stripe is connected.

  • Create season membership packages
  • Set flat rate or family discount pricing
  • Add optional team merchandise
  • Control registration availability
Set Up Registration Dues
✅ No Stripe needed

Managing Club Store Items

Add team merchandise to your online store. Set up swimming caps, t-shirts, and equipment with personalization options for families to purchase.

  • Add team caps, shirts, and equipment
  • Set up personalization options
  • Control store availability
  • Manage item ordering and visibility
Manage Your Store
✅ No Stripe needed

Manual Registrations

Register members who have already paid through an external mechanism. Perfect for onboarding existing members mid-season or handling special payment arrangements outside the app.

  • Register pre-paid members in bulk
  • Search and filter your club's swimmer list
  • Manually registered members can nominate for meets
  • Export a membership CSV for your records
Manage Manual Registrations

Go Live with Online Payments

Setting Up Stripe Connect

Connect your club's bank account to start accepting online payments securely. Once active, parents can pay registration fees and purchase store items directly through the app.

  • Create and verify your Stripe account
  • Connect your club's bank account
  • Complete business verification
  • Activate payment processing
Get Started with Stripe Connect

Manage & Report

✅ No Stripe needed

Controlling Meet Nominations

Control which swimmers can be nominated for meets based on their membership status. Require active membership, show a warning, or allow all nominations. Admins can always override to handle special cases.

  • Require membership for meet nominations
  • Set per-meet membership requirements
  • Warn parents without blocking nominations
  • Admin override for edge cases
Control Meet Nominations

Monitoring Payments & Registration Stats

Track registration numbers, monitor payment success rates, and access detailed reports for your club's financial overview and member management.

  • View registration statistics and trends
  • Monitor payment success and failures
  • Export member and financial reports
  • Track store sales and popular items
View Reports & Stats

For Parents & Members

Register your swimmers for the season, shop for team merchandise, and manage your family's swimming club payments.

Registering for Club Membership

Step-by-step guide to register your swimmers for the swimming season. Select membership packages, add swimmers, and pay securely online.

  • Choose your membership package
  • Select which swimmers to register
  • Add optional team items during registration
  • Complete secure online payment
Register for Season

Shopping in the Club Store

Browse and purchase team merchandise through your club's online store. Customize items with names and complete secure checkout.

  • Browse available team merchandise
  • Add personalization to caps and shirts
  • Manage your shopping cart
  • Complete checkout and payment
Shop Team Store

Viewing Registration & Payment History

Access all your family's swimming club transactions. Download receipts, check payment status, and track your swimming expenses.

  • View all registrations and purchases
  • Download receipts and confirmations
  • Track payment status and history
  • Export data for tax or reimbursement
View Payment History

Complete Registrations & Payments Solution

Swim Club Connect provides everything you need for hassle-free club registrations and payments. Start setting up your dues and store straight away — no Stripe account needed. Connect Stripe when you're ready to go live with online payments, and use manual registrations to handle members who paid through other means.

Set Up Registration Dues Add Manual Registrations Connect Stripe Setting Up Personalization Payment Process for Parents Exporting Reports Stripe Connect Troubleshooting Downloading Receipts

Getting Started

Club Administrators: You can start straight away — set up your Registration Dues, Club Store, and manually register any pre-paid members without needing a Stripe account. Connect Stripe when you're ready to accept online payments from parents.

Parents & Members: Your club administrator needs to connect Stripe before you can pay online. Once that's done, you'll see registration and store options in your app.

Need Help?

Each guide includes detailed troubleshooting sections and common questions. If you need additional assistance: